Payroll & Human Capital Information System Manager
2024/02/05
JHB Sandton
Job Ref #: CEF-12
Industry: Human Resources
Job Type: Permanent
Salary: Market Related
Description:
The HRIS & Payroll Manager will be responsible for the end to end payroll function including planning, coordination and processing and shall report into Group Remuneration and Benefits Manager. The incumbent will be the custodian of the HR Information system and be responsible for data integrity and reporting.
Requirements:
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
6 years of which 3 years must have/be performing similar function.
Matric (NQF Level 4) and National Diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) as essential Payroll or Accounting or Computer Science or a related qualification
Honours / BTech Degree (NQF Level 8) or post graduate diploma (NQF Level 8) as an added advantage.
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
Strong operational experience and an in-depth knowledge of HRIS, payroll processing, legislation and reporting
Experience in outsourcing of payroll
Experience in managing HRIS implementation project.
Expert knowledge in Sage 300 or related payroll systems
In-depth knowledge of Income Tax Act, Basic Conditions of Employment, Employment Equity and Labour Relations Acts
Experience in Statutory reporting.
KEY PERFORMANCE INDICATORS
Payroll Management
Research, implement and administer all company benefit plans.
Develop systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third party payments)
Maintain all personnel policies and procedures and provide guidance and interpretation to staff.
Maintain knowledge of industry trends and make recommendations to Management Team for improvement of organization’s policies, procedures and practices on personnel matters.
Produce accurate, timely and auditable payroll processes and payments.
Pay slip and Income Tax Document Generation Requests
Manage the employee benefits platform for pension, provident funds and medical aid.
Manage statutory and 3rd party payments.
Manage internal and external relationships with relevant stakeholders.
Manage the on-boarding, off-boarding of employees.
Act as back-up to Staff Accountant for payroll processing
Liaise with auditors and manage payroll tax audits.
Collaborate with Human Capita (HC) and Accounting teams.
HRIS Management
Develops and maintains human resources systems that meet the CEF Group’s personnel information needs.
Maintains quality and consistency of HRIS database information.
Develops and maintains applicable service agreements with subsidiaries.
Runs scheduled reports and creates reports as needed.
Participates in the development of, and advises management on, information technology strategy and technology deployment.
Functions as Project Manager for HRIS upgrades and projects
Coordinates the resolution of vendor problems.
Develops relevant HRIS procedures and process maps in line with HR policies and best practice.
Establishes and maintains a security / access strategy to ensure a secure HRIS environment and Data privacy compliance.
Acts as a system super-user and troubleshoots, analyses, detects, identifies and corrects technical problems and deficiencies.
Advise on the development of relevant HR policies.
Maintains all personnel files and Employment verification.
Maintains the Organization structure and Position maintenance;
Creates Contract and provides, Contract Clause Advise and track contractor expirations.
Filling Management
Maintain accurate records and prepare reports.
Document scanning and Digitization.
Information Retrieval and Dissemination
Record Retention and Destruction
Other
Manage induction process for all new hires.
Putting files, digital or paper, into their proper locations